Blind Citizens Australia
NOTICE TO MEMBERS
Annual General Meeting
11.00am on Sunday 11 October 2015
Blind Citizens Australia (BCA) will hold its 40th Annual General Meeting (AGM) in Perth, at the Mercure Hotel, 16 Irwin Street Perth, on Sunday 11 October 2015 at 11.00am. The AGM will be held in conjunction with the 2015 BCA National Convention and will be streamed live over the internet.
The agenda for the AGM can be found here BCA 2015 AGM Agenda (Word doc) and includes presentation and discussion of the Annual Report and Financial Statements as well as the announcement of the election of Directors.
The special business for the meeting will be consideration of some minor changes to the BCA Constitution (details can be found here) BCA Minor Constitution Changes (Word doc)
All Full Members are entitled to one vote each in relation to any resolutions put forward at the AGM. If Full Members are unable to attend this meeting, they may appoint the chairperson, or another Full Member as a proxy. Information about Proxy Voting is available from the National Office.
It is important to note that no election will take place at the AGM. The method used to elect Directors is by postal vote. All eligible full members of BCA will have the opportunity to vote via a postal ballot should an election be necessary.
Call for Nominations for Directors of Blind Citizens Australia
This year there are five vacancies for Directors of BCA, all are for a three-year term.
Directors whose term of office concludes this year are Chelsea Bartlett, Stephen Belbin, Emma Bennison, Erika Webb and John Simpson. Emma Bennison is not eligible for re-election as she has recently been appointed as BCA President. The other retiring Directors are eligible for re-election.
Potential nominees are encouraged to familiarise themselves with the Position Description for Director which is available from the National Office on request. People wishing to nominate for the position of “BCA Director” are required to complete and sign a nomination form. To obtain a nomination form, contact the National Office. A copy of the nomination form is also available here BCA Directore Nomination Form (Word doc)
Valid nomination forms must include the names and signatures of nominator and seconder both of whom must be Full Members of BCA as at 30 June 2015. Please contact the Company Secretary, Greg Madson, on 0408 396 333, to discuss alternate methods of submitting a valid nomination form.
All nominations should be accompanied by a written statement in support of the nomination by, or on behalf of, the nominee. Nominee’s statements, which should be submitted in electronic form, should be no more than 500 words.
Nominations for election as a BCA Director and accompanying statements must reach Greg Madson, Company Secretary, at firstname.lastname@example.org or via the National Office, by 5.00pm Tuesday 1 September 2015.
Only Full Members of Blind Citizens Australia as at 30 June 2015 may cast a postal vote.
(i) If there are five or less nominees for election as Directors at the close of the nomination period, those members nominated will be declared elected and there will not be a ballot.
(ii) If there are more than five nominees for election as Directors at the close of the nomination period, a ballot will be held. At the close of the poll, the five nominees with the highest number of valid votes received will be declared elected for a three-year term
If a ballot is required, ballot papers, along with the details of all nominees and their supporting statements, will be mailed to all eligible Full Members by Tuesday 15 September 2015. Completed ballot papers must be returned to the Company Secretary at the National Office no later than Thursday 1 October 2015. Any ballot papers received after this date will not be counted.
The Company Secretary will declare the results of the poll at the AGM on 11 October 2015.
If you would like a personal copy of the 2014-2015 BCA Annual Report, please call the National Office on 03 9654 1400 or 1800 033 660 to lodge this request. This Report will be available in large print, Braille, or by email only. As soon as the Report is available it will be sent to you in your preferred format. The Report will also be published on the BCA Website.
National Policy and Development Council(NPDC)
As several of the recommendations that resulted from the recent BCA Leaders’ Summit relate to the processes that BCA applies to its Policy and Organisational Development functions the BCA Board has resolved to give urgent priority to the conduct of a review of the functioning of the National Policy and Development Council. To facilitate this review and ensure that the NPDC can continue to support BCA’s Policy and Advocacy work current elected members of the NPDC will be invited to remain in office until the review is completed. The Terms of Reference for this Review will be made available to members by the time of the 2015 National Convention.
The BCA Board is recommending to members that five minor constitutional amendments be approved at the 2015 Annual General Meeting. Details of these amendments and an explanation of their purpose can be found in this document BCA minor constitutional amendments (Word doc)
Full Members of BCA present in person or by Proxy will be able to vote on the approval of these amendments at the AGM on 11 October 2015.
Information regarding the 2015 National Convention is available on the BCA website, in the August SoundAbout and it will also be presented on New Horizons programs leading up to the AGM.
To obtain a registration form for Convention, please contact the National Office or download a copy from our website. You can register for Convention over the phone, via the BCA website, by email or mail. The closing date for registration is Thursday 24 September 2015.
Nominations for David Blyth Award
Every National Convention year, BCA presents an award to a person who has significantly contributed to the lives of people who are blind or vision impaired. Do you know someone who should be nominated? Has the person contributed at a national level? Written nominations outlining the work of the nominee and why they should be considered must reach the National Office by 31 August 2015. The nominee can be a person who is blind, vision impaired or sighted.
BCA Certificates of Appreciation
At each National Convention, BCA awards up to two Certificates of Appreciation to individuals who have contributed to advancing the values and mission of BCA. Successful individuals may have contributed to BCA at a national, state or territory level. If you would like to nominate an individual for a BCA Certificate of Appreciation, please submit a written nomination outlining the reasons why the nominee should be considered. Nominations must reach the BCA office by 31 August 2015.
The Nomination form for David Blyth and Certificates of Appreciation can be found here David Blyth and Certificates of Appreciation Form (Word doc)
On behalf of the Board and staff of BCA, I do hope you can join us at this year’s National Convention and Annual General Meeting. I encourage you to consider nominating for a position as a Director of BCA. As an organisation of and for people who are blind or vision impaired, it is important that we acknowledge and support each other to enhance the lives of people who are blind or vision impaired.
10 August 2015