This is where we post current vacancies within Blind Citizens Australia, as well as volunteer opportunities.
Employment Opportunity: Executive Assistant
- Part-Time, 26 hours per week – flexible working arrangements
- Work for passion in a Not for Profit
- Partner with our CEO to deliver her vision
- Remote workplace, with some in-person contact
- Immediate start
About us
Blind Citizens Australia (BCA) is the national representative organisation of people who are blind or vision impaired. Our purpose is to inform, connect and empower Australians who are blind or vision impaired and the broader community.
We are a small but geographically diverse team working closely to achieve our purpose. We enjoy supporting each other, and making things happen. We thrive on communication, innovation, collaboration, flexibility and making a difference in the lives of our members.
About you
You are a highly organised and resourceful Executive Assistant who will support our CEO to ensure the smooth operation of Blind Citizens Australia, and support our CEO to focus on strategic priorities. You possess exceptional organisational skills, excellent communication abilities with all stakeholders, the ability to prioritise various tasks, and multitask, with a passion for people.
You are adaptable, solutions-focused, have careful attention to detail, can talk to anyone, understand others needs, and have a good sense of humour.
What you need to know
We are seeking an Executive Assistant whose primary purpose is to provide executive-level support and coordination to our Chief Executive Officer. The Executive Assistant performs a full range of administrative support roles, human resources functions, and organisational process management.
Prompt, courteous and effective communication with internal and external stakeholders is essential, to ensure the smooth and effective administration when acting as the point of contact between the executive and internal or external colleagues.
Role and responsibilities
Executive Administrative Support
- Organise meetings and calendar appointments
- Manage the CEO’s diary, meeting schedule, and the CEO email inbox
- Handle confidential and often sensitive correspondence
- Make travel arrangements and detailed travel itineraries
- Produce reports and presentations
HR Functions
- Administer recruitment processes including managing job advertisements, applications and organisation of interviews
- Maintain employee records and documentation
- Facilitate and monitor the ongoing review, acknowledgment and signing off of required policies and procedures.
Organisation
- Provide administrative support in the planning, resourcing, catering and other aspects of BCA conventions, forums and public meetings
- Maintain organisation-wide quality processes
- Develop and implement the BCA information and document management systems and be responsible for their maintenance, including re-organisation of the electronic filing system in collaboration with other administrative staff
- Act as liaison for external corporate events, EXPOs and conferences, both domestic and international.
Qualifications and Experience
- Diploma in Business Administration or demonstrated experience as an executive assistant or exceptional senior administrator
- Qualifications and / or experience in human resources administration desirable
- Knowledge of equal opportunity and disability discrimination legislation would be highly regarded
- High-level proficiency in the full range of Microsoft Office 365, including Word, Excel, as well as SharePoint, Dropbox, client and staffing database maintenance, and virtual meeting platforms (e.g., MS Teams and Zoom).
Key Selection Criteria
- Demonstrated excellent written communication skills including the ability to draft a range of correspondence such as letters, memoranda, emails, meeting agendas and minutes with a high degree of accuracy.
- High level interpersonal skills including the ability to liaise effectively with, and provide high quality service to, a diverse range of people in a professional manner showing integrity, diplomacy, confidentiality and sensitivity at all times.
- Exceptional organisational and time management.
- Excellent problem-solving skills with the ability to prioritise own workload and exercise initiative and judgement within organisational guidelines.
- Adaptable to changing ideas, responsibilities, expectations and processes.
- Demonstrated understanding of the access requirements of people who are blind or vision impaired.
- Demonstrated event management experience.
- Experience in travel bookings, both domestic and international, highly regarded.
- Web and social media content management experience would be desirable.
Desirable
- Understanding of Vision Impairment/Blindness
- Remote working experience
- This position is a one-year contract with the possibility of extension.
- The position has a national focus, and is a remote position (work from home) some in person meetings with our CEO and other stakeholders will be required
- 26 hours per week (some weekend and evening work will be required).
- Salary is under the SCHADS Award – Level 5, pay point 1 – $49.28 per hour.
- Salary sacrifice packaging is available.
- BCA provides extra leave over the Christmas office shutdown.
- 5% leave loading is provided for annual leave.
- BCA seeks to prioritise diversity and inclusion, and people with disability encouraged to apply. If you require reasonable adjustments to the recruitment process, please contact us at the details below.
- It is a requirement that all BCA staff hold a current police check.
To apply for this position please send your resume and a response to the selection criteria, in Word format to ensure accessibility for the recruitment team, to recruitment@bca.org.au using Executive Assistant in the subject line.
Applications that don’t address the selection criteria will not be considered.
For more information contact Deb Deshayes, CEO on 1800 033 660. Applications close by the close of business on Wednesday, 31 July 2024.
Volunteer Opportunities at BCA
There are currently no specific volunteer roles available. However, we often require ad hoc administration or event support, so if you are interested in volunteering with us please contact us to let us know, so we can get in touch with you if an opportunity arises.